Offsite Records Storage Huntington NY
Need to retain business records but you don’t have room in your office? Learn how easy it is to set up an account with Time Document Storage to securely store them offsite. Get a quote today and start storing tomorrow.
How to Start Storing Your Files
Accessing Your Offsite Records
Preparing Records for Offsite Storage
Record Every File in A Box
Each file and each box should be given a unique identifier whether it is a number or name. An inventory of all the files in each box needs to be created in excel format so we can upload the data into our system. We will show you how to do that or we can do it for you.
PACK, LABEL AND BARCODE YOUR BOXES
Records that are stored offsite must be properly packed, barcoded and labeled in order to be stored offsite and accessed in the future.
COMPLETE A BOX FILE INVENTORY
You must create an inventory of each file in every box for the records you are transferring to offsite storage in excel format. You can list individual file names or ranges of file or client’s numbers if that is easier for you. We will unload that information into our document management system so your records can be searched for by the common terms and numbers used every day in your office.