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Document & File Indexing Services 101

Files should not be stored without properly indexing so that folders can be retrieved and returned when needed. A professional document and file indexing service is the perfect solution for your business.

Properly indexing your files can ensure they are easy to find and retrieve when needed. Professional document and file indexing services can take the hassle out of finding and retrieving your important files and save you time and money in the long run. Let’s learn more about indexing services and how they can help your business!

Professional Indexing Services

File indexing is the foundation of good records management. A professional service like Time Document Storage creates custom file indexing that allows your business internal access to all its records. Our records management experts help you organize all the paper records you need to store offsite, so they can be retrieved easily by anyone in your company who needs them. We can easily integrate your file identification system with our bar-code inventory system if you already have one in place.

What is Document & File Indexing?

Document indexing involves associating specific parameters of information or metadata with a file or box of records. Parameters of information or metadata are specific tags that allow files to be easily located, such as a keyword you would associate with that specific piece of data.

After the indexing process, the information will be programmed into a document management system, which will help you locate your records easily. It can be time-consuming and costly to retrieve boxes and files without effective document indexing. Offsite information might need to be accessed quickly, and using indexing ensures that it is easy to find what you are looking for so that the information you are looking for is returned to you as soon as possible.

How Can Document & File Indexing Help My Business?

Using document and file indexing services for your business has many benefits. By properly indexing your documents and files, you can:

  • Save time by being able to immediately locate and retrieve important files.
  • Save money by avoiding the need to purchase duplicate copies of files.
  • Improve organization and efficiency by having a well-organized filing system.
  • You can search by the metadata tags. These tags include account numbers, departments, invoice number, document type, dates and even whole phrases.

How is Document & File Indexing Important?

Document indexing is important because it helps you keep your files organized and easily retrievable. By indexing your files, you can ensure that they are properly stored and that they can be easily retrieved when needed. Document indexing can also help you protect your files from loss or damage.

Better Organization

When you index your documents, you create a system that makes it easy to find and retrieve your files. Document indexing helps you keep your files organized so they are easy to find and use, with metadata tags to easily search for exactly what you are looking for.

Easier Workplace Collaboration

By indexing your documents, you can share them with others easily and efficiently. Indexing enables collaboration by allowing multiple users to access and edit files simultaneously. By instantly finding the files you are searching for, the time it would take to search is reduced when working on projects with others.

Audits & Compliance

When you index your documents, you create a system that helps you track and manage your files, which can help you meet audit compliance requirements. When it comes to industries, there are different regulations on privacy and compliance that you need to be following. By using document and file indexing services, you are keeping that information secure while still also being easy to access by those who require it.


If you’re looking for a way to save time and money, and keep your important files organized and easy to find, then a document and file indexing service is the perfect solution for your business. Contact us today to learn more about our services! We’ll be happy to answer any of your questions.

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